Adding Language Translation Links to Your Email

Adding Language Translation Links to Your Email in the Modern Editor

Workshop's translation feature lets your employees read emails in the language they're most comfortable with. Whether you're a global organization or simply have a multilingual team, this feature ensures your messages are clearly understood by everyone. Workshop supports over 135 languages, giving your team a fast and reliable way to deliver messages across language barriers.

Note: Translation is available on Workshop’s Premium Plan.

You will learn

• What translation links are and how they work
• How to add translation links to your email
• How to enable translation on all email web views

What are translation links?

Translation links are dynamic links you can add to your email that allow readers to view a fully translated version of your message in their preferred language. When a recipient clicks the link, they are taken to a translated version of the email — no extra work required on their end.

Adding a translation link to your email

1. Drag a Header or Paragraph content block into your email.
2. Click into your new text block and select the Translate icon from the text formatting toolbar, then select your language. Repeat this step for all translation options you'd like included.
3. Once set up, the text will automatically convert into a dynamic translation link. When readers click it, they'll be directed to a fully translated version of the email in the language of their choosing.
   
   
   
   Learn how to configure translation links in the legacy editor

Enabling translation on all email web views

Admins can enable language translation for the web version of all Workshop emails so employees always have the option to translate, regardless of whether translation links were added to a specific email.

1. Navigate to your Profile avatar and select Company Settings.
   
   
    

2. Scroll to Language Translation and toggle "Always provide translation options on web links" to ON.
   

   
   
    

3. Add your organization's most commonly used languages to the preferred language list.
   
   Preferred languages will appear at the top of the language selection dropdown when adding translation links in the editor. All supported languages remain available regardless of what's listed here.

When this setting is on, the web version of all Workshop emails will display a language translation dropdown.

            

FAQs

What if Workshop translates a word or phrase incorrectly?

If the translator is changing a word or phrase that should remain unchanged, like a company name, product name, or internal term, you can prevent this in Company Settings. Under Language Translation, you'll find the option to exclude specific words or phrases from translation. Once added, these terms will appear exactly as written in all translated versions of your emails. 
 

Since Workshop's Language Translator is powered by AI, will any of my content be used to train the AI models? 

No, we do not use any of your content or data to train AI models. If you have any further questions on the third party AI services Workshop uses, please refer to Workshop's AI policy and security protocol.
 

Supported Languages