If sharing is enabled, all members' existing and future content is shared with the user group by default. Only the group owner or an admin can enable, disable, or modify these settings.
To enable sharing for an existing group (that you own):
- Navigate to Users > Groups
- You’ll see a list of all groups currently created on your account
- Select a group that you own
- This will open a drawer showing the Group details
- Select ‘Manage sharing’ from the three-dot menu in the top right
- Select which types of content you would like to enable sharing for
- Click ‘Update sharing’ after reviewing the confirmation modal
To Enable sharing when creating a new group
- Navigate to Users > Groups
- Click ‘Create group’
- This will open a drawer with inputs for you to complete
- Fill out the group name and select members to add
- Expand the section labeled ‘Sharing settings’
- Select which types of content you would like to enable sharing for
- Click ‘Create group & update sharing’ after reviewing the confirmation modal
When you enable sharing, you are updating the sharing settings for all members of the group.
For example, if you were to toggle on ‘Share all emails with other members?’ Once you hit ‘update sharing’, all members of the group will gain access to all existing and future emails created by each other. This includes all draft, scheduled, and sent emails. You can toggle these settings off at any time, doing so will stop sharing all members' content with the group.
A person can also grant or revoke access to a specific email or item using the share modal at any time. This feature is just sharing the content by default to the group.
To revoke access to a specific item (that you own):
- Select the item (email, campaign, template, page)
- Click ‘share email’ from the three-dot menu that is visible on hover
- Click on the button that says, ‘has access’ that is inline with the user or group’s name
- Select ‘revoke access’
- Confirm that you would like to revoke access for this user or group